Job Description
Job Description
- The Executive Administrative Assistant’s responsibilities includes providing high-level administrative support to ensure the Executive’s Office operates efficiently.
- The role requires discretion, professionalism, and the ability to manage a wide range of tasks in a fast-paced environment.
Key Responsibilities
Administrative Support:
- Manage executives’ calendars including scheduling meetings, appointments and travel arrangements
- Prepare, review and edit correspondence, reports and presentations
- Act as the first point of contact for the executive, managing communications effectively
Meeting Coordination:
- Organize and coordinate internal and external meetings including preparing agendas, materials and minutes
- Liaise with stakeholders, including board members, clients and other executives to schedule meetings and handle enquiries
Office Management:
- Maintain confidential records and files
- Ensure the Executives Office is well-organized and equipped with necessary resources
- Coordinate with other departments to facilitate smooth operations
Travel Management:
- Arrange complex travel itineraries, including flights, accommodation and ground transportation
- Prepare detailed travel schedules and ensure all necessary documentation (visas, permits, etc) is in order
Project support:
- Assist in managing special projects assigned by the Executive, including research, data analysis, and report preparation.
- Monitor industry trends and provide updates to the Executive as may be required
Compliance and Confidentiality:
- Handle sensitive information with the utmost confidentiality and discretion
Requirements
Educational Qualification, Skills and Experience:
- Bachelor's Degree or Higher National Diploma in Business Administration, Management, or a related field
- Minimum of 5 – 7 years of experience as an executive assistant, personal assistant or similar role, preferably in the oil and gas industry
Technical Skills:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
- Familiarity with project management software tool is an advantage
Core Competencies:
- Exceptional organizational and multitasking skills
- Excellent written and verbal communications skills
- Ability to work under pressure and meet tight deadlines
- High level of professionalism and discretion
- Strong problem-solving and decision making skills
Work Environment:
- Based in Lagos with occasional travel for meetings or events as may be required
- Flexible working hours may be required to accommodate the MD’s schedule
Method of Application
Interested and qualified candidates should send their Resume (MS Word format) to: [email protected] using the Job Title as the subject of the email.
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Job Overview
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Company
Hubforjobs Recruitments
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Experience
5+ years
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Location
Lagos
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Offered Salary
Confidential
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Qualification
BA/BSc/HND , OND
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Industry
Office Administrator
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Date Posted
December 25, 2024
Job location
Hubforjobs Recruitments
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Category
Consulting, Recruitment, HR Services
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Website
hubforjobs.com
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Location
Lagos, Nigeria