Office Administrator

Full Time

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Responsibilities

Preparation of response to pre-qualification invitations
Preparation of response to tender invitations
Preparation of quotations and proposals
Material/Services price sourcing
Tender/Proposal collation
Collate documents for company registration as contractors to other organisations
Manage/maintain all current and historical tender activities including exercises where no contract is ultimately awarded.
Analyse RFT & RFQs to determine company’s capability, competence as well as management’s interest.
Prepare precalculation Sheet for finance dept approval before it sent to the client.
Liaise with operations and systems engineering depts. for installation costs and technical inputs respectively for tenders.
Document all RFQs/ITT documents and file accordingly.
Register all enquiries in the Bid Register with unique numbers.
Assist in pre-contract activities such as negotiation, reviews, and discounts and make all documents available to ordering desk.
Post-award activities such as project monitoring, progress evaluation/analysis, PIP performance against project terms, profitability analysis.
Carry out other duties assigned by Line manager from time to time

KPIs

Key Result Area 1 – KPI
Understanding the requirements of the customers RFP( Email confirmation to Line Managers within 48hrs of receipt)
Timely and accurate Response to customers enquiries, quotations and request on/before Submission deadline
Keep accurate records of all official documents. ( including regular update of the Supplier database)
Obtaining approvals for Quotations, Bids and Enquiries
Key Result Area 2 – KPI
Post Award Analysis and Project Implementation Monitoring
Competitive Sourcing (Evidence of Price & Supplier Research)
Ability to Execute (Get Result)
Demonstration of Initiative
Key Result Area 3 KPI
Regular Order & Proposal Update (Periodic Reporting of Cost Saving on Procurement)
Energy Level & Ability to Energise Others
Demonstrable Commitment to HSE/Quality Initiatives

Requirement

Method of Application

Interested and qualified candidates should send their Resume to: [email protected] using the Job Title as the subject of the mail.

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